eClinicalWorks hosts the National Conference for the benefit of its customers, its affiliates, and their employees. To create the best environment to share ideas, eClinicalWorks sets these Terms and Conditions for attendance at the National Conference. These Terms and Conditions apply to each person (“Attendee”),regardless of whether the Attendee received a formal registration, and your attendance at the National Conference demonstrates your consent.
National Conference attendees are limited to eligible registrants, specifically eClinicalWorks customers, their affiliates, and their employees, as well as eClinicalWorks’ partners, affiliates, and guests. eClinicalWorks reserves the right to deny registration to the National Conference to any individual or corporate applicant(s) for any reason at its sole discretion. If your registration is denied, you will receive a full refund of your paid registration fees. Registration fees represent the cost of a single pass per person.
The primary attendee who is registering multiple attendees from a practice is accepting these Terms and Conditions on behalf of the whole group. If the primary attendee is not willing to do this, the attendees should register individually.
PHOTOGRAPHY AND VIDEOGRAPHY
You should be aware that eClinicalWorks will take photographs and video in public areas of the Conference (session rooms, exhibit halls, etc.). eClinicalWorks may use such media in marketing materials, educational products, and publications. Your image and your voice may be recorded through audio and/or visual means. If you are identified during the recording, or identify yourself by name, that information may be included in eClinicalWorks’ materials. Recordings may be edited, copied, exhibited, published or distributed, and recordings will be owned by eClinicalWorks. Although you may take photos in hallways, video or sound recording of any presentation or training is strictly prohibited.
Inappropriate behavior that creates a disturbance, disruption, or safety hazard is prohibited at the National Conference. Suitcasing or out-boarding is prohibited; Attendees are prohibited from offering goods or services to, or attempting to purchase goods and services from, anyone other than a sponsored vendor. eClinicalWorks reserves the options of revoking registrations as well as removing Attendees found disrupting any part of National Conference.
You may obtain, receive, or have access to certain confidential, non-public, or proprietary information regarding eClinicalWorks or its affiliates during the course of the National Conference. By completing registration for the National Conference, you agree to maintain as strictly confidential all such information and not disclose any such information for any reason to any third parties without eClinicalWorks’ prior written consent.
NAME BADGE SCANNING
If you choose to have your name badge scanned by an event sponsor, that sponsor will receive your contact information as a result of that scan. Having your badge scanned is optional. If you do not want to be contacted by event exhibitors, you may refrain from having the badge scanned. However, wearing the badge is required to access to the Conference facilities. If an Attendee loses, misplaces, or forgets his or her badge, a replacement fee of $50.00 will be charged for the creation of a new one. Once the new registration is released to the Attendee, the lost registration will become invalid.
eClinicalWorks encourages you to meet and visit with all of the companies who will be joining us as official sponsors and exhibitors at the Event. The views or opinions expressed by any Attendee, speaker, or sponsor are not necessarily the views or opinions of eClinicalWorks or its affiliates. All Attendees, speakers, and sponsors are responsible for their own content (including presentations, marketing collateral, advertising and online content).
To the extent permitted by law, you agree to indemnify, defend, and hold harmless eClinicalWorks, the Conference hotels/convention center where the Conference is being held, and their respective employees, officers, directors, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney’s fees) arising out of or connected to your actions or failure to act in accordance with the Terms and Conditions, except those claims arising out of the other party’s gross negligence or willful misconduct.
LIMITATION OF LIABILITY
IN NO EVENT WILL (a) ECLINICALWORKS BE LIABLE FOR ANY LOSS OF DATA, LOSS OF PROFITS, LOSS OF OPPORTUNITY, COST OF COVER OR OTHER SPECIAL, INCIDENTAL, CONSEQUENTIAL, INDIRECT, PUNITIVE, EXEMPLARY OR RELIANCE DAMAGES OR (b) THE AGGREGATE LIABILITY OF ECLINICALWORKS FOR ALL OTHER DAMAGES IN CONNECTION WITH THE CONFERENCE EXCEED $100 USD.
ASSUMPTION OF RISK
You acknowledge and agree that your attendance and participation in the Conference is voluntary. You agree to assume the risks associated with attending and participating in the Conference to the fullest extent permitted under applicable law.
CODE OF CONDUCT
You agree to behave in such a way as to create a safe, supportive learning environment while at the Conference and any related events. You agree not to engage in disruptive speech or behavior or otherwise interfere with the Conference or other individuals’ participation in the Event. You will comply with all applicable laws and agree not to engage in any form of harassing, offensive, discriminatory or threatening speech or behavior, including relating to race, gender, sexual orientation, religion or disability. eClinicalWorks will require participants engaging or threatening to engage in such behavior to leave the Conference or related event immediately and such participants will not be eligible to receive a refund of any fees paid to eClinicalWorks related to the Conference. If you witness such behavior, please promptly contact an eClinicalWorks staff member so direct action can be taken.
MIFI DEVICES AND WI-FI ROUTERS
As a courtesy to fellow attendees, please refrain from using personal MiFi devices and Wi-Fi routers. Personal MiFi devices and wireless routers (rogue access points) significantly and negatively impact the eClinicalWorks National Conference Wi-Fi environment. They can cause the eClinicalWorks National Conference Wi-Fi environment to deteriorate and, in some cases, make the provided networks unusable by all. By refraining from using personal Wi-Fi routers, you help the Wi-Fi network serve all Attendees. If you have a situation that you believe requires a personal access point, please contact a member of the eClinicalWorks Event Team to assist you.