CONFERENCE REGISTRATION RATES
In order to secure your registration rate, you should pay at the time your registration is completed. If payment is not received by the deadlines below, your registration rate will move up to the next tier. Conference registration entitles attendees to full access to the support and training rooms, exhibit hall, all meals, and all sessions, with the exception of the Hands-On Training sessions, which require separate enrollment and registration fees. Once the Conference schedule is released, you may build your individual schedule by adding sessions. Please note, however, that attendees are not guaranteed a space in any particular session or sessions. Please arrive early to each session to secure your place. Each eClinicalWorks user that plans to attend the Conference must be registered as an Attendee at the full registration rate. All Conference attendees will be required to review and agree to the event Terms and Conditions at the time of registration.
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2019 Registration Rate Tiers
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Deadline to Complete Payment
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Early Bird $750
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July 18
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Regular $850
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July 19 - October 11
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Onsite $950
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October 12 - October 20
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INCLUDED IN THE REGISTRATION FEE:
- 3 breakfasts
- 3 lunches
- 1 dinner/celebration
- 1 welcome reception
- Daily refreshment breaks
- Access to the Keynote Address and Product Showcase, 115+ breakout sessions, exhibit hall, product demos, support and training rooms
- Conference program guide and bag
GROUP REGISTRATION DISCOUNTS
Groups of four or more attendees will receive a waived registration for a fifth attendee to go to the National Conference (NC). All individuals must be under one group registration in order for the discount to apply at registration checkout. All group members must share an eClinicalWorks account number and/or APU ID*. Should the group size decrease, the free registration(s) will be charged at the full registration rate. If the group of four or more opts to not use the free registration(s) available, there is no monetary or other compensation. Discounts are non-transferable. Bringing a larger group? You earn one free registration for every four you bring.
*How to locate your APU ID: Open the eClinicalWorks software and click on the Help menu. Then click on About eClinicalWorks. From there, click on APU Info. Enter this number at the time of registration.
CONTINUING EDUCATION
We understand the importance of helping you achieve your continuing education requirements. For this reason, many of our breakout sessions will be eligible for CME/CE or AAPC credits. Sessions eligible for credits will be indicated in the schedule when it is released later this year. Look for the CME/CE logo next to certified sessions. You will need to register separately to obtain credits, and that information will be provided this summer.
ATTENDEE SUBSTITUTIONS
Notice of substitution should be requested by email to specialevents@eclinicalworks.com.
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2019 Substitution Deadline
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Substitution
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Through October 4
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No charge for substitutions
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October 4 and after
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No substitutions allowed
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CANCELLATIONS AND REFUNDS
Notice of cancellations should be requested by email to specialevents@eclinicalworks.com. Please allow up to seven (7) business days for your credit card refund to be processed. Check refunds can take up to twenty-one (21) business days to refund. No refunds will be honored after October 11, 2019, due to contracts and hotel guarantees.
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2019 Cancellation Date
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Refund Amount
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Before July 18
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Fully refundable registration fee
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July 19 - October 11
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Your registration fee minus $200
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October 12 and after
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No refund
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SATURDAY NIGHT CELEBRATION PASSES
The Saturday Night Celebration is included in your Conference registration. Those who would like to bring a spouse, family member, or friend can purchase a Celebration Pass prior to the Conference or at the on-site registration desk. Passes will be available for purchase later in the year. Please check back often for updates.PAYMENT
Payment must be submitted at the time of registration with a credit card. Your payment secures your registration(s). If you wish to mail a check payment, you may do so, but your registration will remain pending until payment is made. Conference checks should be mailed to:eClinicalWorks
Attention: Becky Rondeau
2 Technology Drive
Westborough, MA 01581
Check memo: Add your invoice number or registration ID